A minimum advance deposit is required to reserve a spot in your course.  Please see required deposit in each course page.

The remaining course fee (if any) is due on arrival.  The follow are available payment methods at school reception in Rishikesh, India centre.  Methods may be different in other school locations.

• • Credit Card: Payments made by credit card would be subjected to additional 4% transaction fee.
  • Cash: We recommend you to pay the remaining balance in cash on arrival.  ATM is available and we can bring you for cash withdrawal. 
  • Direct Bank Transfer: If you want to avoid carrying cash or going to the ATM, online banking is possible.  Please make sure you make a transfer before your arrival to ensure the amount arrives before the course starts and that you are able to deal with the bank if there is any issue with the transfer. Please note that any bank charges for the oversea transfer is your responsibility and should not be charged or deducted from the transferred amount.
  • PayPal: Payment via PayPal is possible but you would be subjected to 6% additional transaction fee.

The remaining course fee (if any) are required to be made within 7 days after course starts.  School reserves the right to terminate student’s participation in the program if a student fails to make payment of the remaining course fee the mentioned period.

Yoga Vidya Mandiram reserves the right to make changes to payment options and policy at any time.

1. MISSING TRAINING HOURS

Graduation from our program requires the student’s attendance for 100% of training sessions. A maximum of 5 hours may be missed for acceptable reasons if arranged in advance and approved by the program director before your absence. We will provide make-up sessions totaling 5 hours excluded from the price of tuition. The student must schedule make-up sessions at a rate of US$15 per hour to graduate from the program.

Acceptable reasons to miss classes are temporary sickness (i.e. fever, cold, headache) or absolute emergency calls from home or work.  No matter the reason, all absences must be informed and approved in advance by our program director before missing each class.

Leaving class before class ends also falls under Missing Training Hours section of Attendance Policy.  If student has absolute emergency and need to leave an on-going class, please inform reasons to program director immediately.

In the case that a student missed training hours over maximum hours allowed by school, even though with acceptable reasons and advanced notices, school may decide that the student needs to retake the course to complete training hours as required by Yoga Alliance.

We do not accept unapproved absences and they may result in dismissal from the program without refund. In this case, graduation will be at the sole discretion of the program director.

2. TARDINESS

Any student who is late for class by more than 10 minutes will be docked an hour from their training hours and need to make up at the rate of US$15 per hour for every hour missed.

3. WITHDRAWAL POLICY

If a student wishes to withdraw from our program for any reason, they must first contact the program director to discuss their reasons for withdrawal. Fees paid are non-refundable when students decide to withdraw due to personal reasons.

4. TERMINATION FROM PROGRAM

School may decide to terminate any student’s participation in the program if:

If the program decides to end the student’s participation in the program due to the stated reasons above, the student is not entitled to any prior payments or fees. All prior payments and fees are non-refundable and non-transferable.

5. TERMINATION FROM PROGRAM: BAD CONDUCT

No refunds will be given if school removes a student from the program for bad conduct. Bad conduct is violation of the School Policy, Student’s Code of Conduct, gossip, harassment, bullying, or any other behavior that is inappropriate or disruptive to the welfare of the program or to fellow students.

Certification will be provided to students upon completion of the program, in accordance with the School Policy and Student’s Code of Conduct.  In special cases of program incompletion, school holds the right to make final decision.

School holds the right to ask a student to leave the training without certification or decide not to give certificate to a student upon completion, if he or she violates any School Policy or Code of Conduct.

1. GENERAL CASES

Upon receiving an acceptance email, the applicant will be charged a non-refundable advance deposit of the course fee, as is applicable on the booking sites from which students booked. A confirmation email will be sent out to the applicant with details of remaining course fee that is due on arrival.  The deadline to pay in full is 7 days after the start date of training.  The program may decide to terminate any student’s participation in the program when the student fails to make timely payments of tuition.  Please see further details under “Termination from Program” section.

If applicant withdraws from the program after acceptance, but before the program starts, the applicant’s advance deposit amount can be retained for rescheduling, only if applicant makes a request 7 days before the program start date. However, such amount can only be applied towards the same program within a timeframe of 1 year after the original course date booked.  Booking will expire after the mentioned timeframe.

Advance deposit is strictly non-refundable upon cancellations.  If a student has paid in full prior to the course date and decides to cancel before the course starts, the remaining fee after advance deposit amount will be refunded under the following conditions:

School will not make any refund after the training starts.

2. BAD CONDUCT

No refunds will be given if the program removes a student from the program for bad conduct. Bad conduct is violation of the Code of Conduct, harassment, violent or abusive language or actions, or any other behavior that is inappropriate or disruptive to the welfare of the program or to fellow students; and complete negligence to heed any specific request made by the staff to correct behaviors or to complete coursework within the allotted time frame.

3. SPECIAL CASES

In case a student needs to withdraw from the program due to illness, accident, death in the family, or other circumstances that make it impractical for the student to complete the course, the program may allow the student to return to retake the full course at a future date within a timeframe of 1 year after the original course date booked, only if agreed by school management team and only when agreed in advance of student’s departure.  In special cases, proof of such circumstances will be requested by school.  There will be additional charges based on student’s stay during the uncompleted course (considered as extra days).

Yoga Vidya Mandiram school takes the privacy and security of our trainees and their personal information very seriously.  Personal information collected is a requirement by Indian Government for check-in and by our school for student registration.  Information will not be distributed to a third party.

Information submitted to Yoga Vidya Mandiram school may be shared with administrative staff and teachers solely for the purpose of administration and teaching.

Trainees understand that Yoga Vidya Mandiram school engages in social media networking, such as facebook, flickr etc. as part of the company’s promotional endeavors, which may involve sharing of photos or other information.

Yoga Vidya Mandiram yoga school may contact graduates in the future about upcoming events and opportunities. This will require the use of trainee contact details.  If trainees are uncomfortable with this, please make this explicitly known to the staff via email.

Yoga Vidya Mandiram and instructors will not be responsible for any personal injuries sustained or any pre-existing medical conditions triggered during the training, in or out of class.  Student will be responsible for such injuries and any medical costs that incurs in the duration of stay at our campus.

CCTV systems are installed (both internally and externally) in Yoga Vidya Mandiram premises for the purpose of enhancing security of the building and its associated equipment as well as creating a mindfulness among the occupants.

The images captured by the CCTV system operates 24 hours each day and will be retained for a maximum of 15 days, except where the image identifies an issue and is retained specifically in the context of an investigation/prosecution of that issue. The images/recordings will be stored in a secure environment with a log of access kept. Access will be restricted to authorized personnel.  Footage will not be used in public for any commercial purposes.

In certain circumstances, the recordings may also be viewed in certain incidences of crime or anti-social behavior. Access will be limited to authorized individuals on a need-to-know basis.

Teachers are not permitted to organize a trip to bring student(s) outside of school on their own (not organized by school), either in group or individually.  This includes taking students out for a meal or city exploration, even if the student is the party inviting the teacher out.  Doing so may result in temporary break from teaching or permanent resignation from teacher position at Yoga Vidya Mandiram.

In the case that the student requires additional consultation out of class, time may be given to student within school premise only.

1. HARASSMENT AGAINST MEMBERS OF PROTECTED CLASS

We do not permit managers, employees, teachers, independent contractors, students, or others in the workplace to harass any other person because of age, gender (including pregnancy), race, ethnicity, culture, national origin, religion, sexual orientation, disability, socioeconomic status, genetic information, or any other basis proscribed by law.

2. SEXUAL MISCONDUCT

We prohibit sexual misconduct in our school. Sexual misconduct is any unwelcome sexual advance including requests for sexual favors, sexual touching, and verbal, visual, or physical conduct that creates a sexually hostile environment at Yoga Vidya Mandiram. This include misconducts towards school staff, teachers and students.  Violation within this section will be reported to concerned government authorities.

3. ROMANTIC RELATIONSHIPS BETWEEN TEACHERS AND STUDENTS

Teachers shall not invite, respond to, or allow any sexual or romantic conduct with a student during the period of the teacher-student relationship. Sexual or romantic interactions that occur during the teacher-student relationship constitute sexual misconduct and are unethical.  Sexual or romantic interactions detract from the goals of the teaching relationship, may exploit the vulnerability of the student, may obscure the teacher’s judgment concerning the student, may be detrimental to the student’s well-being and damage the reputation of the yoga community.

Yoga teachers must maintain professional boundaries in their relationships with students so that the best interests of the students are served. The interest of the teacher is not relevant: the art of teaching yoga is focused on serving the spiritual needs of the student. The teacher-student relationship involves an imbalance of power and any appearance that this imbalance has been exploited for the sexual purposes of the teacher is unethical. Even if the relationship is initiated by the student, it must still be avoided by the teacher.

If a teacher is becoming romantically involved with a student, the teacher will be replaced immediately. The teacher must ensure that any behavior in dealing with students is always professional and not open to misunderstanding or misinterpretation. If a relationship begins to develop, the teacher should seek the guidance of school management.  Violation of any points mentioned in this section will result in deduction of or unpaid salary, and temporary time-out or permanent termination of employment contract of the teacher.

We will not retaliate against any person for having reported or threatened to report harassment, discrimination, retaliation, or violations of our Code of Conduct or polices, or for participating in an investigation into any of the foregoing. Anyone who retaliates against a person will be subjected to disciplinary action, up to and including termination.

We encourage any person — including employees, non-employees, and students — who believe they have been subject to retaliation to inform a supervisor or manager.

We have a zero-tolerance policy for sexual harassment or sexual misconduct. We encourage anyone who has been anyone who is subject to this behavior to report it to the human resources department or school management. We will do everything possible to ensure that you are not retaliated against by anyone because you have reported misconduct.

1. REPORTING OF POLICY VIOLATIONS

We encourage anyone who has been the subject of sexual misconduct or any other action that violate our policies and Code of Conduct to report the incident to our Ethics Committee, Human Resources department, or school management (henceforth referred to as the “reviewing body”).

The report should contain the following information:

In the interest of fairness and privacy, all reports must be made by the person who has personally experienced the misconduct. We will not investigate a matter based upon a third-party report of misconduct. All reports must be made in good faith based on information the person reporting the incident reasonably believes to be accurate. We may request additional information from the person reporting the incident throughout the course of review of the report.

We will take appropriate action to ensure compliance with our policies. The reviewing body will impose any sanctions that it feels are fair, just, and reasonable under all circumstances. We will not allow anyone to retaliate against any person for making a report in good faith or providing information in connection with an investigation into an alleged violation. Any information provided during a grievance report review will be treated on a confidential basis. Similarly, any actions that the taken in response to the report will also be confidential.

2. SANCTIONS

We recognize the principle of “the punishment must fit the crime.” We do not sentence someone to life imprisonment for jaywalking. There must be a sense of fairness and moral proportion in judging these situations. All cases of abuse and misconduct, from inappropriate commentary to physical assault, will be judged objectively and the reviewing body will fashion a sanction that fairly and equitably addresses the situation, giving due considerations, to all the facts.

In many cases, it may be hard to uncover all the facts, there may be conflicting facts, there may be conflicts of interest, and there may be circumstances and facts that weigh on both sides of the scales of justice.

However, the reviewing body will use sound and careful judgment in deciding what type of sanctions to impose.

There are four options:

1. Do Nothing. The facts do not show that the person committed the policy violation.
2. A Warning. The facts show that the person’s actions were minor and that a warning is a fair sanction. The warning could be coupled with counseling.
3. Time Out. The facts show that the person’s actions were serious, and they warrant suspending the person from the studio or community for a decided amount of time. However, the actions were not so serious that they support termination of employment. For example, the person may be good hearted, but made a mistake in judgement. This may weigh toward leniency. The “Time Out” period may be one month up to one year, depending upon the circumstances. During the “Time Out” the person gets counseling, does spiritual work, contemplates their actions, etc.  After the “Time Out” period expires, the person can approach the reviewing body to ask to re-commence their teaching activities or allow them to rejoin the community. This body will then determine whether the person has resolved their issues and that it is appropriate for them to return. When making this determination, we will consider whether there has been a sincere apology and contrition, appropriate reparation to the injured parties, rehabilitation, and heart-felt change before the person may return. This decision will entirely at the discretion of the reviewing body.
4. Dismissal. The facts show that the person’s actions were so serious that they warrant dismissing the person from the studio or community. The person is dismissed, and their employment or independent contractor agreement is terminated.